The Office of Graduate Admissions guides prospective graduate degree-seeking and nondegree-seeking students through the application and admissions processes. This office works closely with graduate programs to ensure timely review of applications and communications with prospective graduate students. This office also coordinates the admissions recommendations entered by graduate programs and ensures that the UCF minimum admissions requirements are being met.
The Office of Graduate Admissions provides training to graduate program faculty and staff, as well as a graduate admissions guide. Faculty and staff must complete this training in order to access applicant information through G-WIS. Please contact the office for training registration information.
See the following links for the minimum university admissions requirements:
In addition, the Minimum University Admissions Requirements Policy provides guidance on admissions regulations. In certain cases, a score on the Medical College Admission Test (MCAT) or the Law School Admission Test (LSAT) can be used in lieu of the GRE/GMAT. Please check with your admissions counselor for information and process.
Students without a baccalaureate or higher degree from a regionally accredited institution or a recognized foreign institution are not admitted to graduate degree programs, graduate certificate programs, or graduate nondegree status. The College of Business Administration requires that all degrees must have been earned from a regionally accredited institution.
Graduate programs are encouraged to ask for optional application materials and set higher minimum admissions requirements than the university requirements. Some graduate programs may choose to require letters of recommendation, essays, personal/research statements, and resumes. Programs may also choose to conduct interviews, auditions or require portfolios from their applicants. Applicants to doctoral programs must submit completed applications including three letters of recommendation, resume and essay or personal/research statement.
Individual program deadlines can be found at www.graduatecatalog.ucf.edu/programs/ by just clicking on the individual graduate program and then clicking on “application deadlines.” Both domestic and international deadlines are given.
Prospective students must apply online by the stated application deadline for your program. The graduate online application can be found at https://application.graduate.ucf.edu/. Transcripts must be official and submitted directly to the UCF College of Graduate Studies from the university. Test scores must be reported electronically to the UCF College of Graduate Studies by the corresponding testing agency. Under no circumstances should applicants send supporting documents to the faculty or graduate program directly; this will slow down the application process for them. Unofficial supporting documents submitted will not be processed. It is important to advise applicants of these policies when you meet with them to ensure a smooth application process. Graduate programs are encouraged to have earlier application deadlines.
Admissions committees should include faculty that represent different specializations within the department. Admissions committees should also be diverse and include a good mix of faculty by gender and ethnicity. Admissions committees should meet together as a group to facilitate the review of applications and make admissions decisions in a timely manner. Committee meetings should be scheduled ahead of time so that they meet no later than two weeks after the program’s application deadline. Admissions committees do not need to wait for all committee members to be present before a meeting can be scheduled.
Committee members should review their program’s admissions requirements in the graduate catalog and develop standard criteria before reviewing the applications. Standard requirements should include criteria for students to be successful in meeting the learning outcomes for the program (institutional effectiveness goals). Requirements and admissions recommendations shall not include preferences on the basis of any category protected by law.
Once the online applications are received and processed by your designated Admissions Counselor, your graduate program will have access to review them in the Graduate Web Information System (G-WIS), DocView and the PeopleSoft UCF Graduate Summary page. Applications should be reviewed soon after they become available in G-WIS.
- Graduate Web Information System (G-WIS) - G-WIS is an interactive way to review graduate applicant information and enter admissions recommendations. G-WIS provides real-time summary information of all of your applicants for current and future terms. You can review your applicants’ information, request transcript evaluations, and make admissions recommendations. You can also view historical data for your program in read-only format. The College of Graduate Studies will review the recommendations and send out admissions letters to applicants.
- DocView - You can view images of your applicants’ supporting documents in DocView. DocView is a view-only application that allows you to view these images but not modify them.
- UCF Graduate Summary in PeopleSoft - The UCF Graduate Summary is available through PeopleSoft (myUCF). This summary page allows users to view applicant information for current and future terms.
- GradInfo - GradInfo is a portal provided by the UCF College of Graduate Studies for internal administrative use. Use GradInfo to access G-WIS and DocView. You can also access admissions statistic reports for your program and forms and files pertinent to graduate admissions.
Making Admissions Recommendations
Policy: Admissions Classifications in Admissions > Information for All Applicants, in the Graduate Catalog.
Admissions recommendations should be made by the graduate program committee within two weeks of the application being processed and no later than two weeks after the application deadline for the term (decision deadlines are established by the UCF College of Graduate Studies each academic year).
Prospective graduate students often accept the first admission offer that they receive, therefore, it is imperative that files are reviewed promptly and recommendations rendered within two weeks of the application being processed and completed. This is especially true for prospective students seeking fellowships and awards.
Graduate programs should identify strong applicants early in the admissions process and nominate them to the colleges to be considered for fellowship awards. The university begins to award fellowships in late January, so that those students nominated will be considered quickly for fellowships. If you have a particularly talented individual, it is best not to wait until all admissions decisions are made for all students.
Please note that admission recommendations entered into G-WIS by your program are not official offers of admission to the university. Program recommendations will be reviewed by the College of Graduate Studies to ensure that applicants meet minimum university requirements and are admitted to the proper admission classification.
Admission recommendations are finalized by the UCF College of Graduate Studies and an automated admissions letter is sent to the applicant notifying them of their admission to the university. Programs should not communicate admission recommendations or decisions directly to applicants. We greatly encourage you to communicate with students about when they should expect the admissions letter, when you plan on making your recommendations, and also if you need more information before you can finalize an admissions recommendation.
Admissions decisions can be made in one of several categories: regular, conditional, restricted, provisional, restricted/conditional or provisional/conditional.
- REGULAR status - All applicants that are admitted in regular status must meet the minimum university admission requirements.
- CONDITIONAL status - Applicants admitted in this status meet minimum university admission requirements but are missing one or more of the required documents (i.e., final transcripts or test scores). If admitted in this status, the applicant must fulfill the condition by mid-term of their first semester or they will be prevented from registering for future semester classes.
- RESTRICTED status - Even though minimum university admission requirements are met, a program may attach restrictions to the admission of an applicant, such as completing certain prerequisite courses, retaking the GRE/GMAT for a higher score, maintaining a certain GPA in the first few hours of a graduate program, etc. The student must fulfill these requirements prior to being changed to regular status. Students that have a graduate GPA less than 3.0 in a degree program at UCF and are admitted into a new degree program will be admitted into the new program in restricted status.
- PROVISIONAL status - Applicants that do not fulfill the minimum university admission requirements for regular admission may be admitted provisionally upon recommendation of the program director and the College of Graduate Studies. Provisional admissions may at no time exceed 20 percent of the graduate students admitted for any academic term in any single degree program/track. Provisional students may be switched to regular status following satisfactory completion of 9 semester hours and upon recommendation by the program director/and the Dean of the College of Graduate Studies.
- RESTRICTED / CONDITIONAL status - Even though minimum university admission requirements are met, a program may attach restrictions to the admission of an applicant, such as higher GPA requirements, completing a standardized test, completing certain prerequisite courses, maintaining a certain GPA in the first few hours of a graduate program, etc. Students may be denied admission to regular graduate status if the restrictions are not met. The student also has not submitted all required documents for admission. All required documents for admission must be submitted by mid-term of the first semester or the student will be prevented from registering for future semester classes.
PROVISIONAL / RESTRICTED status - A student who does not fulfill the minimum university admission requirements for regular admission (as listed above) and has not met the graduate program’s specific requirements may be admitted in provisional/ restricted status upon recommendation of the program director to which admission is sought and the College of Graduate Studies. A graduate program may attach restrictions to the admission of an applicant, such as higher GPA requirements, completing a standardized test, completing certain prerequisite courses, maintaining a certain GPA in the first few hours of a graduate program, etc.
Provisional/restricted students may be admitted to regular status following satisfactory completion of nine semester hours, in the graduate program and upon recommendation by the program director and Vice Provost and Dean of the College of Graduate Studies AND satisfactory completion of the graduate program’s restrictions. Students may be denied admission to regular graduate status if the graduate program’s restrictions are not met.
- PROVISIONAL / CONDITIONAL status - A student who does not fulfill the minimum university admission requirements for regular admission (as listed above) and has not submitted all required documents for admission may be admitted in provisional/ conditional status upon recommendation of the program director to which admission is sought and the College of Graduate Studies. Provisional/ conditional students may be admitted to regular status following satisfactory completion of nine semester hours, in the graduate program and upon recommendation by the program director and Vice Provost and Dean of the College of Graduate Studies AND the submission of all required documents for admission. All required documents for admission must be submitted by mid-term of the first semester or the student will be prevented from registering for future semester classes.
For students being admitted in restricted status, it is imperative that the program follow up with the student to ensure that the restrictions are clearly written. For additional information on these admissions categories, please visit the Graduate Catalog at www.graduatecatalog.ucf.edu/content/Admissions.aspx.
Notifying Applicants of Admissions Decisions
Applicants should never be given their admissions decision orally. If the need arises, only program directors should be the ones giving applicants information about their decision over the phone and only if the decision has been finalized by the College of Graduate Studies. Should an applicant call you to inquire about an admissions decision, please refer them to the program director.
The College of Graduate Studies provides applicants being offered admission a way to accept/decline their offer. The link to electronically accept/decline is found on myUCF. If an applicant notifies a program directly that they will accept or decline an offer of admission, please notify the College of Graduate Studies by email with this information.
The College of Graduate Studies encourages programs to communicate with admitted students about orientations, registration, and other matters after the admissions letter has officially been sent from the university.
For specific information about visa issues and other information once an admissions decision has been made, please see the section on International Services.
International applicants are admissible to master's and doctoral degree programs only. International applicants seeking an F or J visa cannot be admitted as nondegree-seeking. They also cannot be admitted to certificate programs unless they have been previously admitted to a degree program.
International applicants have additional requirements and must follow earlier deadlines due to the amount of time it takes to process their immigration paperwork in order for them to be able to obtain a student visa.
International students, except those who are from countries where English is the only official language, those who have earned a degree from a regionally accredited U.S. college or university, or those who have earned a degree from a country where English is the only official language or from a university at which English is the only official language of instruction, are required to submit a score on the Test of English as a Foreign Language (TOEFL) or IELTS before they can be admitted to the university. The University of Central Florida strongly prefers the TOEFL exam to the IELTS.
For all doctoral and master's applicants to programs that require the GRE, the applicants must also submit official transcripts to be evaluated by our college. The College of Graduate Studies employs two International Credential Evaluators that review the academic credentials of applicants (excluding applicants to master's programs in the College of Business Administration and Rosen College of Hospitality Management) that receive their undergraduate degree at a college or university outside of the United States. They conduct a complete assessment of all required credential documents (official transcript(s) and official certification of degree) submitted by the applicant, including the record of all academic course work.
The International Services Center handles the visa documents checklist for each international applicant. International applicants face additional challenges and need sufficient time to obtain appointments to receive their visa. Therefore, it is extremely important in making admissions recommendations for these applicants as soon as their files are completed and before the international decision deadline for the term.
International Transcript Evaluations
The College of Graduate Studies offers transcript evaluations at no cost that provide U.S. degree equivalence of foreign education for all international applicants to all of our doctoral programs and any master's programs that require the GRE (excluding those applicants to master's programs located in the College of Business Administration and the Rosen College of Hospitality Management).
For master’s programs that do not require a GRE, a course-by-course evaluation is required from an evaluation service. If a more in-depth analysis of the applicant's transcript is needed or a course-by-course evaluation, applicants will need to contact World Education Services, Inc. (WES) or Josef Silny.
Graduate programs should prioritize requests for evaluations. Prioritizing the best applicants will help with the fellowship nominations process and the admissions decisions. Please see your program director if you would like a high priority for a particular applicant. Doctoral fellowships are awarded through a university committee starting in January, therefore, it is important to submit requests as soon as possible so transcript evaluations can be done for the best applicants prior to this time.
For instructions on how to request a transcript evaluation and an explanation of the priority system, refer to International Transcript Evaluations - Priority Request.
Generally, the peak time for transcript evaluations occurs between the months of October and March, in conjunction with International application deadlines for the upcoming fall semester. It is important to follow the deadlines within this timeline when requesting evaluations.
Please see the International Services section for more information on International Admissions, particularly with regard to visas and other concerns of international applicants.
Admissions to Graduate Certificate Programs
All students, including current UCF master’s, specialist, or doctoral students, must complete an application that designates the graduate certificate. The student should apply online (https://application.graduate.ucf.edu/) as soon as possible, preferably as soon as they begin taking the required courses.
Students that do not submit an application and gain admittance to the graduate certificate program will not be processed for graduate certificate completion.
Appeals of Admissions Decision
Programs should never deny an admission based on criteria that are not stated in the Graduate Catalog. Applicants with disabilities may take the GRE or GMAT under special conditions to compensate for the disability. Scores obtained in this manner may then be used in the same way as scores for any other students, because the compensation would have already been taken into account. The College of Graduate Studies notifies applicants that are denied.
Applicants denied admission that meet the minimum university admission requirements to graduate status but do not meet the more stringent program requirements may request reconsideration by written request to the program director within thirty days of the date of denial, as required by university regulations (UCF 2.003 (9)). The program director may ask the department or program graduate committee to examine the necessary documentation and recommend a response to the appeal. The program director will recommend an admission action to the department chair.
Should the department chair deny the appeal, and there are new circumstances, facts, or other matters that the student feels warrants consideration, the student may request further consideration from the graduate college by writing a letter to the Vice Provost and Dean of the College of Graduate Studies indicating the desire to appeal further and the reasons why an appeal is sought. The Vice Provost and Dean of the College of Graduate Studies may ask the Graduate Council to examine the necessary information and recommend a response to the appeal.
The College of Graduate Studies and Graduate Council do not normally assess the academic judgment of an admissions decision, which is the province of the graduate program. The College of Graduate Studies does investigate admission appeals to ensure that the admission process has been conducted fairly. The College of Graduate Studies usually asks the graduate program for information regarding its admission process, as well as the number of applicants and admitted students for the semester in question, and the average GRE and GPA for applicants and for those who were admitted. The decision of the Vice Provost and Dean of the College of Graduate Studies is final.